POSITION DETAILS

ESSENTIAL FUNCTIONS & KEY OBJECTIVES

Program Development

• Collaborate with school leadership, administration, and faculty to ensure all auxiliary programs align with Fort Worth Country Day School’s mission and philosophy
• Design, enhance, and expand program offerings in alignment with a strategic auxiliary programs vision
• Develop new programs, working with faculty and division heads to ensure that programs align with the School’s mission and meet the needs of families
• Continually explore innovative opportunities for leveraging the intellectual and physical assets of the school
• Optimize the use of school facilities outside the typical school day/year
• Annually seek and analyze input from participants and staff regarding the quality of their program experience
• Seek to identify partnerships that may enhance auxiliary program potential

Program Management

• Oversee and manage all auxiliary programs including but not limited to: athletic camps, academic programs, day camps, after-school enrichment programs, before and after care during the school year and the school’s ropes course
• Provide an appropriately safe, caring, and enriching environment for all auxiliary program participants
• Establish routines, provide positive guidance, and enforce policies and procedures, including disciplinary policies, in accordance with Fort Worth Country Day School’s stated values
• Provide ongoing supervision and support of all faculty and staff of auxiliary programs
• Develop and oversee all safety and health protocols in coordination with school risk management plan
• Work with program directors and school nurse to ensure that all program staff are trained in health and safety policies as appropriate
• Oversee all aspects of campus rentals by creating policies, protocols and procedures for facilities usage and pricing for all events and programs on Fort Worth Country Day School’s campus beyond the regular school day

Financial Management

• Work with the Business Office to ensure fiscal health of all programs including:
• Planning and coordinating program budgets
• Submitting payroll data to Human Resources for processing
• Coordinating registration, billing, and the collection of payments
• Negotiating and managing contracts with vendors and off-campus organizations
• Reporting results and providing reports on enrollment and staffing
• Monitor revenues and expenses on a monthly basis in accordance with budgetary restrictions for bottom line performance across all programs
• Work with individual program directors to ensure profitability of their programs
• Establish appropriate compensation for all auxiliary program employees in coordination with Chief Financial & Operations Officer

Marketing and Communications

• In coordination with the Communications and Marketing department, develop and implement a comprehensive marketing strategy for all auxiliary programs
• Ensure that all auxiliary programs have an effective and accurate internet presence including website, social media, and digital marketing
• Plan and coordinate the publishing and advertising of program catalogues, brochures, and schedules
• Manage all public relations and marketing initiatives including open houses, mailers, brochures, camp fairs, and ad placement to promote and communicate the programs to prospective and enrolled participants
• Write and distribute regular communications among auxiliary program constituencies that effectively provide updated information and a sense of community
• Write weekly program updates for parents to be included in the weekly all-school communication
• Work with faculty and staff to ensure seamless communication between day and after-school programs

Recruitment

• Serve as primary recruiter to all programs and manage the activities of others charged with recruitment
• Work closely with the Admissions Office to identify and follow-up with participants who have strong potential to convert to Fort Worth Country Day School student prospects
• As appropriate, accompany Admissions Office staff to regional marketing events and receptions

Human Resources

• Recruit, interview, and hire all auxiliary program staff and faculty in compliance with school recruiting and hiring policies
• Ensure that all necessary and required employment forms, including background checks, are completed and on file
• Coordinate and conduct annual performance evaluations of all auxiliary programs personnel using the School’s evaluation protocol
• Coordinate and communicate payroll as needed with the Business Office

Other Duties

• Participate in special assignments and projects as needed to improve school operations (i.e. buildings and grounds, safety, accreditation, committees, etc.)
• Perform other duties as assigned by the Chief Financial & Operations Officer

Desired Qualifications

Driven, with an entrepreneurial spirit. Resourceful, innovative, forward thinking and committed. Successful candidates will have the energy and ambition to develop Fort Worth Country Day School’s Auxiliary Programs to the highest degree of excellence. They will be organized, attentive to detail, and motivated by authentic interest in the experience of the participants in the programs. The ideal candidate will have familiarity with marketing, an enthusiasm for creating and guiding startup ventures, and a commitment to maintaining and growing the School’s existing, high-quality programs.

The requirements listed below are representative of knowledge, skill, and/or ability required to perform essential functions of the job:

• 5-7 years of summer/auxiliary program experience with 3-5 years of progressively responsible experience managing summer/auxiliary programs
• Bachelor’s degree required; advanced degree preferred
• Expertise in marketing summer or similar programs using a variety of technology resources including social media
• Strong financial acumen with demonstrated ability to develop and manage a budget
• Well-developed collaborative work style; ability to interact with employees at all levels of the community
• An expert in youth development programming, demonstrating current and thorough knowledge of regulations, applicable laws, trends, best practices and new developments in field
• A creative self-starter who brings wisdom, perspective, confidence and excellent problem solving skills to the position
• Excellent project management and organizational skills
• Knowledge and skill to negotiate and manage contracts
• Excellent oral and written communication skills
• Strong analytical skills with the ability to quickly and regularly adjust strategy based on the School’s needs
• An independent and strategic thinker capable of understanding the full scope of projects while seeing individual tasks through to completion
• Experience with Microsoft Office products, Google applications, database management, website development, and digital media
• A positive outlook, and a sense of humor
• A high level of integrity and an extraordinary work ethic
• The ability to pass state and federal background checks

PHYSICAL REQUIREMENTS

• Ability to walk for long periods of time around campus 
• Ability to lift and/or move up to 30 pounds
• Ability to climb stairs
• Ability to sit at a desk working on a computer

FORT WORTH, TX

Fort Worth is the 16th-largest city in the United States and part of the No. 1 tourist destination in Texas, welcoming more than 8.8 million visitors annually. Known for its vibrant arts, music, and cultural life, the Dallas/Fort Worth metropolitan region is home to over 6.5 million people.

Comprised of eight primary entertainment districts each offering distinct dining, shopping, entertainment and cultural amenities. You can enjoy a range of experiences: from NASCAR racing to rodeos, world-class museums to cowboy cuisine, boutique shopping to a Top 5 zoo, biking to horseback riding.

Named one of the “Most Livable Communities,” Fort Worth is a major center for industry, technology and transportation. Fort Worth is home to many corporations, including American Airlines, Bell Helicopter, Lockheed Martin, Pier I Imports and RadioShack. Fort Worth boasts several world-renowned museums and a thriving performing arts scene.

Fort Worth is conveniently located 17.5 miles from DFW International Airport. With 1,850 flights daily, DFW Airport serves as a gateway for visitors from around the globe, making Fort Worth an easily accessible international and domestic destination.