CAREER OPPORTUNITY
DIRECTOR OF AUXILIARY PROGRAMS
at Baylor
Summary
- Position: Director of Auxiliary Programs
- Organization: Baylor School
- Location: Chattanooga, TN
- Post date: April 7, 2017
- Benefits: Competitive salary and generous benefits package
Baylor is a co-educational boarding/day school that welcomes students from 25 states, 13 countries, and dozens of area neighborhoods. Baylor’s mission is to foster in its students both the ability and the desire to make a positive difference in the world.
Quick Facts
- Founded: 1893
- Enrollment: 1,040
- Grades: 6-8 (Days); 9-12 (Day & Boarding)
- Faculty: 103 teaching faculty, 77 of whom hold advanced degrees
Facilities:
In a word, Baylor’s campus is stunning. Great care has been applied over the years to maintain and preserve 670 acres of land and turn-of-the century buildings that overlook the Tennessee River gorge. Notable features include:
- A state-of-the-art science and technology building.
- A recently renovated library.
- A fine arts complex featuring a theatre, dance studios, scene and costume shops, and rehearsal rooms; studio spaces for drawing, printmaking, pottery, sculpture, photography, computer graphics and painting; and a music building for choir, band, and orchestra rehearsals.
- A working solar farm and an organic garden.
- Green spaces, trails, and picnic areas.
- A chapel for weekly student assemblies, special events, and alumni weddings.
- Six dorms, including the area’s first LEED-certified residence hall.
Baylor’s athletic facilities include:
- An Olympic-sized pool.
- A training and fitness center for elite athletes.
- A football stadium with an artificial turf and a seven-lane track.
- Three baseball fields.
- A soccer complex, including artificial and natural turf fields.
- A cross-country course winding through the woods and along the river.
- 20+ indoor and outdoor tennis courts.
- A short-game golf practice center.
- A basketball arena and three additional basketball courts that convert to volleyball and fencing areas.
- A field house with weight rooms, a cardio room, a dance studio, a running track, and equipment, training, and film rooms.
The Tennessee River is more than a view! In collaboration with the Tennessee River Gorge Trust, Baylor students are becoming stewards of Williams Island – a 400-acre wilderness within easy rowing distance. The island is already the site for archaeology and ornithology projects as well as recreational pursuits such as camping and fishing. Baylor School also hosts an aquatic summer camp in partnership with the Tennessee Aquarium, funded by the National Science Foundation.
Summer Programs
Baylor summer camps have provided summer fun and adventure for 70 years. Baylor currently offers four overnight and 35 day camp programs throughout the summer.
Position Description: Director of Auxiliary Programs
Summary Description
Reporting to the Director of Admission and Enrollment, the Director of Auxiliary Programs is responsible for strategic planning, operations, market development, program design, promotion, budgeting, monitoring, and evaluation of all Baylor Auxiliary Programs including summer sports camps, enrichment programs, day and overnight camps, and the rental of Baylor facilities.
Program Management
- Create and oversee the curriculum for the Summer Programs, which include academic, athletic, extracurricular, and other activities that support Baylor’s mission
- Provide an appropriately safe, caring, and enriching environment for all participants
- Establish routines, provide positive guidance, and enforce policies and procedures, including disciplinary policies, in accordance with Baylor’s stated values
- Provide ongoing supervision and support of all faculty and staff of the summer programs
- Develop and oversee all safety and health protocols in coordination with school risk management plan
- Manage all rentals of school facilities in coordination with School calendar and facility availability
Program Development
- Assess, enhance, and where appropriate, expand auxiliary program offerings aligned with the Baylor’s mission to meet the physical, emotional, intellectual, and social needs of current and prospective participants
- Collaborate with school leadership, administration, and faculty to ensure all auxiliary programs align with the school’s mission and educational philosophy
- Annually seek and analyze input from campers/students, families, and staff regarding the quality of their program experience
- Explore opportunities for leveraging the intellectual and physical assets of the school
- Seek to identify partnerships that may enhance auxiliary program potential
Marketing and Communications
- In coordination with the external affairs department, develop and implement a comprehensive marketing strategy for all auxiliary programs
- Ensure that all auxiliary programs have an effective and accurate web presence including the website and social media
- Plan and coordinate the publishing and advertising of program catalogues, brochures, and schedules
- Manage all public relations and marketing initiatives including open houses, mailers, brochures, camp fairs, and ad placement to promote and communicate the programs to prospective and enrolled participants
- Write and distribute regular communications among auxiliary program constituencies that effectively provide updated information and a sense of community
Financial Management
- Prepare annual budget covering all aspects of program expenses and revenues to ensure profitability
- Monitor revenues and expenses in accordance with budgetary restrictions for bottom line performance across all programs
- Work with individual coaches and teachers to ensure profitability of their programs
- Establish appropriate compensation for all auxiliary program employees in coordination with Chief Financial Officer
Recruitment
- Serve as primary recruiter to all programs, particularly boarding camps, and manage the activities of others charged with recruitment
- Work closely with admission department to identify and follow-up with students who have strong potential to convert to Baylor boarding prospects
- Assist admission department in recruiting parents and alumni to host in-home events to promote summer programs and Baylor enrollment
- As appropriate, accompany admission counselors and/or alumni representatives to regional events and receptions
- As appropriate, participate in admission office marketing events, including prospective parent presentations, boarding open houses and others
Administrative and Operations
- Coordinate and organize registration for auxiliary programs (i.e. rosters, processing of forms and confirmation letters, parent communication, etc.)
- Maintain accurate and comprehensive auxiliary program database
- Prepare reports for and communicate with School leadership to ensure awareness of auxiliary program performance
- Execute and oversee all contracts related to program
- Ensure that auxiliary programs are in compliance with all applicable regulations of licensing and governing entities
Human Resources
- Recruit, hire, and train all auxiliary program employees
- Ensure that all necessary and required employment forms, including background checks, are completed and on file
- Conduct annual performance evaluation of all auxiliary programs coaches, teachers, and staff
- Coordinate and communicate payroll as needed with the Business Office
Other Duties
- Participate in special assignments and projects as needed to improve school operations (i.e. buildings and grounds, safety, accreditation, committees, etc.)
- Maintain a commitment to student and employee diversity
- Perform other duties as assigned by the Director of Admission and Enrollment
Desired Qualifications
Driven, with an entrepreneurial spirit. Resourceful, innovative, forward-thinking and committed. Successful candidates will have the energy and ambition to develop Baylor’s Auxiliary Programs to the highest degree of educational excellence. They will be organized, attentive to detail, and motivated by authentic interest in the experience of the children in the programs.
The requirements listed below are representative of knowledge, skill, and/or ability required to perform essential functions of the job:
- 5-7 years of summer/auxiliary program experience with 3-5 years of progressively responsible experience managing summer/auxiliary programs
- Bachelor’s degree required; advanced degree preferred
- Expertise in marketing summer or similar programs of this sort using a variety of technology resources including social media
- Well-developed collaborative work style; ability to interact with employees at all levels of the community
- An expert in youth development programming, demonstrating current and thorough knowledge of regulations, applicable laws, trends, best practices and new developments in field
- A creative self-starter who brings wisdom, perspective, confidence and excellent problem solving skills to the position
- Demonstrated ability to develop and manage a budget
- Expertise with Microsoft Office products, database management, website development, and digital media
- Excellent project management and organizational skills
- Excellent oral and written communication skills
- Strong analytical skills with the ability to quickly and regularly adjust strategy based on the School’s needs
- An independent and strategic thinker capable of understanding the full scope of projects while seeing individual tasks through to completion
- Ability and desire to travel
- A positive outlook, and a sense of humor
- A high level of integrity and an extraordinary work ethic
- The ability to pass a background check
Physical Requirements
- Ability to walk for long periods of time around campus
- Ability to lift and/or move up to 30 pounds
- Ability to climb stairs
- Ability to sit at a desk working on a computer
Notice of Non-Discrimination Policy
Baylor School does not discriminate on the basis of sex, race, color, religion or national origin in the administration of its educational policies, admission policies, financial aid programs, athletic programs, and other school-administered programs.
To Apply
Auxiliary Services Organization (AUXS) is acting on behalf of the school to recruit candidates for this position. Please direct any inquiries to:
Candidates should send the following separate PDF attachments to jobs@auxs.org:
- Cover letter addressed to:
Baylor School
RE: Executive Director of Summer Programs
c/o AUXS - Resume or CV
- A list of four or more references (including name, title/organization, phone numbers and emails)
- Summary of the following:
• Short list of major accomplishments, projects, or initiatives related to summer programs (i.e. camps, facility rentals, etc.)
• Size, scale and growth of auxiliary programs (i.e. camps, facility rentals, etc.) you have overseen.
Chattanooga, TN
Listed by multiple magazines as “Best Place to Live”, “Best Place to Work” and “Best Town Ever”!
“Best Place to Live” by Outside Magazine!
The city of 173,000, built in the belly of the rocky Tennessee River Gorge, always had the potential to be a great adventure town. Climbers have been sending routes on the nearby sandstone cliffs for more than 30 years. A decade ago, the local mountain-bike club set out to build 100 miles of singletrack within ten miles of the city.
The quantity and quality of adventure playgrounds—including the Tennessee River, which wraps around the city, and a bevy of Class IV–V rapids on the nearby Ocoee—helped it win Outside Magazine Best Towns contest multiple years. Neighborhoods are filling up with record stores, coffeehouses, and restaurants, and breweries are opening that offer the perfect nightcaps to days spent on the trails, creeks, and crags.
The transformation started in 2010, when Chattanooga got the Gig—one-gigabit-per-second fiber-optic Internet service. That’s around 50 times faster than most of the rest of the Western Hemisphere. It might be too early to start calling it Silicon Gorge, but people are relocating to Chattanooga because it has something that many other recreation meccas don’t: opportunity.
AUXS Advisors are speakers, members and recognized subject matter experts within the following organizations…
