THE POSITION: DIRECTOR OF OPERATIONS

Reporting to the Chief Financial Officer, the Director of Operations is a member of the Leadership Team and works closely with all senior administrators.  The Director is responsible for the oversight of Facilities and Operations, Crisis Management and Planning, Campus Safety, Dining and Food Services, Facility Use and Rental, Transportation, and Campus Housing

The Director of Operations will facilitate the management of operations, future planning and safety and security of all school facilities as well as non-tuition revenue streams.  In addition, the Director of Operations will ensure a safe and secure environment for all students, faculty, staff, and visitors.

DUTIES AND RESPONSIBILITIES

• Provides direction for all campus and facility operations (maintenance, grounds, custodial), auxiliary services (i.e. dining services/catering, school store, transportation, safety) and facility rentals.
• Coordinates all external programming on campus with Facilities and Operations and Campus Safety.
• Manages all the internal and externally contracted vendors and staff involved in all departments under this role.
• Works with design professionals to assist in the preparation of bid documents and specifications for capital and operating projects, and directs and oversees any construction and renovation activities and inventory control.
• Works effectively with local, state, and federal officials with regard to building and development plan approval process.
• Renews and approves invoices and requests to assure payments are made in accordance with contractual agreements as well as all other equipment and material purchases.
• Establishes procedures for maintenance, repair and/or replacement of School facilities, grounds, vehicle fleet and systems equipment.
• Oversees campus safety to ensure compliance with applicable federal, state and local codes and regulations.
• Provides training and professional development opportunities for staff.
• Develops and manages the annual operating budget as well as capital equipment and project budgets for all departments under this role.
• Develops and oversees profit and loss statements of Dining Services, Facility Rentals and the Campus Store.
• Works directly with the Chief Financial Officer to develop long and short term financial plans to address deferred maintenance needs.
• Attends Board of Trustee meetings when appropriate, is involved in strategic planning and keeping the Board fully apprised of the Academy’s campus operations.
• Serves as a member of the Facilities Committee and Emergency Response Team, as well as serves as School Incident Commander during an Emergency Crisis.
• Participates as an active member of the Head of School’s Leadership Team.
• Is an integral leader for the school community and participates fully in daily community life of the school.
• Develops a standard of exceptional customer service for departments reporting to this position.
• Works closely with Athletics, Advancement, Admissions, Head of School’s office, and Academic Units to coordinate for campus preparedness for all events.
• Manages the allocation of physical as well as human capital assets for events and other milestones during the school day as well as evenings, weekends and summer programming.
• Maintains and enhances the school’s good standing in relevant professional organizations.
• Extends himself/herself beyond the responsibilities of a job description when the need arises and assists with all other duties as assigned.

Knowledge, Skills and Abilities

• A Bachelor’s degree in management, engineering or related field is required. An MBA is preferred.
• 10 years of facility operations and or business operations experience required.
• Knowledge of all phases of physical plant operation, maintenance and repair, planning, scheduling, management and administration of the plant; federal, state, and local regulations.
• Knowledge and experience with state and local safety, fire, construction, and public access.
• Must have an understanding of blueprints and building codes.
• Experience developing cost estimates and budgets.
• Skilled in areas of budgeting and financial administration.
• Must be able to set strategy for all reporting departments.
• Must be able to oversee the profitable operations of non-tuition revenue streams.
• General knowledge of the business operations of Dining Services, Auxiliary Programs, and Campus Store departments.
• General management and organizational skills necessary to administer large and diverse departments.
• Ability to multi-task.
• Excellent problem-solving skills
• Experience in office suite products (Microsoft Office, Google G Suite), CMMS systems, (School Dude) and BAS/BMS job related software
• Ability to create visual presentations for the purposes of staff training, board presentations, and township/zooming meetings.
• Ability to communicate effectively utilizing interpersonal skills to maintain effective relationships with other departments staff, faculty, students, parents and the general public.
• Ability to provide leadership in the area of professional development and performance evaluation.
• Strong commitment to K-12 education
• Ability to organize, plan and execute plans effectively
• Commitment to diversity and inclusivity and possession of the skills necessary to lead in a diverse community and support the implementation of the school’s plan for diversity.
• Ability to fully support the mission of Kent Place School.

Physical Demands

• Ability to walk for long periods of time around campus
• On occasion, may be required to lift up to 50 lbs., bend and climb
• Must be physically and mentally fit to respond to emergency situations.
• Willingness to provide 24-hour emergency on-call service.

Notice of Non-Discrimination Policy:

Kent Place School is an equal opportunity employer.  We seek candidates who support the development of a school community that is culturally competent, a working environment that is affirming and inclusive, where each member feels safe and valued, as described in our Diversity statement.

This list is representative of those duties and responsibilities that are required of the position.  However, the list is not to be considered as all inclusive.  A supervisor may assign other duties to meet program requirements of the school.